When it comes to organising a corporate event we know that one of the most critical decisions you’ll make is choosing the right place to host it. The venue sets the tone for the entire event and can significantly impact its success. ANEW Hotels & Resorts is your ultimate destination for hosting successful corporate events in South Africa with beautiful locations Country-wide.
We understand that planning and executing a conference can be a daunting task, which is why we’re here to guide you through the process.
We offer exceptional Corporate Venues, state-of-the-art facilities, and with our dedicated staff, we are committed to making your event a complete success.
In this guide, we will walk you through the process of selecting the ideal hotel for your corporate event, ensuring a seamless experience that leaves a lasting impression on your attendees.
Step 1: Define Your Requirements
Before you begin your search for the perfect hotel, it’s essential to clearly define your event requirements. Consider the following factors:
- Event Type: Identify the type of corporate event you’ll be hosting – whether it’s a conference, seminar, workshop, team-building event, or a combination of these.
- Number of Attendees: Have a rough estimate of the number of attendees you’ll be expecting. This will help narrow down your options to hotels that can accommodate your group comfortably.
- Budget: Set a budget for the event and allocate a portion for the venue. Keep in mind that the venue cost should include not only the event space but also any additional services you may require.
- Location: Consider the location of your event, ensuring it is convenient for your attendees to reach. Proximity to transportation hubs and major attractions can be advantageous.
ANEW Hotels & Resorts have strategically-positioned properties in key business hubs, ensuring convenient accessibility for your attendees. Proximity to transportation hubs, airports, and major roadways simplifies the logistics for both local and out-of-town guests
Step 2: Research and Shortlist
With your requirements in mind, start researching hotels that specialise in hosting corporate events. ANEW Hotels & Resorts, with our exceptional facilities and services, should be at the top of your list. Look for properties located in key business hubs, as this will ensure easy accessibility for your guests.
Pay attention to the following features when shortlisting hotels:
- Event Spaces: Review the available event spaces at each hotel. Ensure they have state-of-the-art meeting rooms equipped with modern technology, audio-visual equipment, and high-speed internet to facilitate smooth presentations and conferences.
- Capacity and Flexibility: Check whether the hotel can comfortably accommodate your expected number of attendees. Additionally, inquire about the flexibility to adapt event spaces based on your specific requirements.
- Accommodations: Look for hotels that offer comfortable and well-appointed accommodations for your guests. Having accommodations on-site or nearby can be highly convenient, especially for multi-day events.>
- Catering Services: Find out about the catering options available. Whether you require full-service catering or specific dietary accommodations, ensure the hotel can meet your culinary needs.
- Recreational Facilities: Consider hotels that offer recreational facilities where your guests can unwind after a productive day. Amenities like a fitness centre, spa, or pool can add to the overall experience.
Step 3: Site Visits and Inquiries
Once you’ve narrowed down your list, schedule site visits to the shortlisted hotels. A site visit allows you to experience the ambiance, assess the event spaces firsthand, and meet with the hotel’s events team.
During the site visit, make inquiries about the following:
- Events Team: Meet with the hotel’s events team to discuss your requirements and get a sense of their expertise in handling corporate events. A dedicated and experienced events team will ensure a seamless planning and execution process.
- Customization Options: Inquire about the hotel’s ability to customise the event spaces to suit your branding and theme. Customization adds a personal touch and reinforces your event’s message.
- Technology Support: Ask about the technical support available during the event, especially if you’ll be incorporating multimedia presentations or live-streaming sessions.
- Testimonials and References: Request testimonials or references from previous clients who have hosted corporate events at the hotel. Their feedback can provide valuable insights into the hotel’s event management capabilities.
ANEW Hotels & Resorts take pride in providing state-of-the-art meeting rooms equipped with modern technology. High-quality audio-visual equipment, high-speed internet, and ergonomic seating arrangements are just a few of the essential elements that contribute to seamless presentations and successful conferences. These well-appointed facilities ensure that your message is conveyed effectively to your audience.
Step 4: Contract and Negotiation
After conducting site visits and gathering all necessary information, it’s time to finalise the contract. Review the terms and conditions carefully, ensuring they align with your event requirements.
Keep in mind the following aspects during contract negotiation:
- Price and Packages: Negotiate the event package and pricing based on your budget and the services included in the package. Discuss any additional services you may require and their associated costs.
- Cancellation and Refund Policy: Understand the hotel’s cancellation and refund policy in case of unforeseen circumstances.
- Flexibility: Ensure the contract allows for flexibility in case of changes to the event schedule or requirements.
Step 5: Planning and Execution
With the contract in place, collaborate closely with the hotel’s events team during the planning and execution stages. Regular communication will ensure that all details are accounted for, and any last-minute changes can be accommodated smoothly.]
So in conclusion, booking the perfect hotel for your corporate event is no small endeavour, but with ANEW Hotels & Resorts, the process becomes a seamless and rewarding journey. From strategically located properties to state-of-the-art facilities and dedicated event planning support, ANEW Hotels & Resorts are the ideal choice for hosting your next corporate event.
By combining top-notch amenities, personalised services, and a commitment to excellence, we ensure that your event becomes a grand success, leaving a lasting impression on your attendees. So, when it comes to corporate events, choose ANEW Hotels & Resorts and unlock a world of possibilities for an unforgettable experience.
Get in touch with us today!